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Guide
Choose an export format
Ten formats, what each is good for, which are Free, and the settings they share.
- Plan
- FreePro
- Reading time
- 3 min read
- Checked against Thoth for Windows on
- October 23, 2026
Choose Export in the editor (or press Ctrl+E), pick a format, check the live preview and export. Thoth flattens every screenshot, with your arrows and blurs, into the file, so what you see in the preview is what is saved.
Which format for which job#
| Format | Plan | What you get | Good for |
|---|---|---|---|
| Free | A print-ready document with a cover, contents and page numbers, in the design you choose. | Handouts, SOPs, attaching to a ticket or an email. | |
| Word | Pro | An editable .docx in the same design as the PDF. | When someone else needs to edit the text. |
| PowerPoint | Pro | One slide per step, with the step’s text as speaker notes, and optional title and agenda slides. | Training sessions and walkthrough decks. |
| Web page | Pro | One self-contained HTML file. | Hosting on an intranet or sending as a single file. |
| Interactive demo | Pro | A click-through walkthrough in one HTML file. Interactive demos. | Letting people practice the clicks. |
| Video | Pro | An MP4 that zooms to each click, with captions and an optional voiceover. GIFs and videos. | Onboarding and “watch me do it”. |
| GIF | Pro | An animated GIF of the steps. | Chat, tickets and docs that can’t play video. |
| Markdown | Free | A .md file with an images folder, with notes as GitHub alerts or plain quotes. | Wikis, READMEs and docs sites. |
| JSON | Free | Structured data about the guide, plus the images. | Your own scripts and tools. |
| Images | Free | Every annotated screenshot as a PNG, in a folder or one ZIP. | Dropping pictures into another tool. |
To paste a guide straight into an email or a ticket, you don’t need to export at all: see Copy a guide into an email or ticket. To send it to NinjaOne, Hudu, Confluence or Notion, see Publish to your knowledge base.
Settings they share#
| Group | You can set |
|---|---|
| Content | Guide introduction, Cover page, Table of contents (an Agenda slide for PowerPoint), Step numbers and, in documents, Completion checkboxes so a reader can tick each step off on paper. |
| Screenshots | Image format: PNG (sharp) or JPEG (smaller) with a quality slider; the image size; and Click markers and cursor. |
| Look | An accent color and a light or dark theme, and the design for PDF and Word. |
| Page (PDF and Word) | Paper size (A4, Letter or Legal), portrait or landscape, whether steps flow, stay together or take a page each, a header and footer, and page numbers. |
Show just the area around each click
In Guide settings, turn on Zoom in on clicks in exports and PDF, Word, web page, PowerPoint and image exports show the area around each click instead of the whole screenshot. Interactive demos and videos keep the full screen.
The “Made with Thoth” line
Exports from the Free plan end with a small “Made with Thoth” line. Pro removes it (Settings → Documents & export → Branding).
Drafts are marked
PDF and Word exports of guides that are in draft, in review or changed since approval say DRAFT across each page, unless the design has its own watermark. Turn that off under Settings → Documents & export → Approval.