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How-to
Publish to your knowledge base
Send a guide to NinjaOne, Hudu, Confluence or Notion, update it later in place, and replace a document that is already there.
- Plan
- Pro
- Reading time
- 2 min read
- Checked against Thoth for Windows on
- October 23, 2026
Publishing puts a guide where your team already looks for answers, and remembers where, so publishing again updates the same page instead of making a copy.
Thoth guide
Add a user in the admin portal
- 1Click “Users”
- 2Click “Add user”
- 3Type “Dana Reyes”
- 4Click “Save”
Edited · publish again
- NinjaOneKnowledge Base / Thoth / Onboarding
- ConfluenceIT Support / How-to guides
- NotionTeam wiki / Guides
- HuduPinecrest Dental / Knowledge base
Publish a guide#
- 1
Connect the service once
Open Settings → Integrations and set up the destination. Each service needs a different key: NinjaOne, Confluence, Notion and Hudu each have a page with the exact steps. Keys and passwords are stored encrypted on your PC.
- 2
Open Export and choose the destination
In Export, the Publish to section lists the services you have connected. Choose one.
- 3
Choose where it goes
Pick the space, parent page, folder or organization the service asks for, and the file settings.
- 4
Publish
Thoth uploads the guide with its screenshots, then shows a link. The link is saved with the guide.
| Service | What arrives | Publishing again |
|---|---|---|
| NinjaOne | By default a PDF with every screenshot (or Word), into the global Knowledge Base or one organization’s, in the folder you pick. Text-only articles are available too. | A new upload replaces the old one, and the old one is archived, not deleted. |
| Confluence Cloud | A native page with headings, numbered steps, notes and attached screenshots. | Updates the same page; its history stays in Confluence. |
| Notion | A page of real blocks, with screenshots uploaded to Notion. | Replaces the page’s content and keeps its link and comments. |
| Hudu | An article for one company or the global knowledge base, with screenshots attached. | Updates the same article. |
Many guides at once#
Tick guides in the library, choose Export, pick a connected service and choose Publish. Guides you’ve published before are updated in place. See presets and batch export.
For NinjaOne, Settings → Integrations → NinjaOne also keeps your folders (a guide in Finance › Expenses goes into Finance › Expenses inside the folder you picked) and has Update all, which publishes every guide that changed since it was last published.
Replace a NinjaOne document that Thoth didn’t create#
You can take over a document that’s already in NinjaOne:
- 1
Choose Export → NinjaOne → Choose existing document…
Browse the global knowledge base or an organization, and pick the document.
- 2
Check the target
The dialog shows exactly which document you’re about to replace. Tick the confirmation and choose Replace document. The choice is good for 15 minutes.
- 3
What happens
An article is updated in place. A PDF or Word file can’t be edited in place, so Thoth uploads the new file, waits for NinjaOne to report it ready, re-checks the original, and then archives the original; you can restore it from NinjaOne’s archive. The link may change.
When Thoth isn’t sure, it keeps both
If the upload doesn’t finish cleanly, or the original has changed, moved or was already archived, nothing is archived and Thoth tells you. A guide is only ever updated in the NinjaOne account it was published to; if a different account is connected, the update is refused.