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How-to
Reusable steps
Keep the sign-in steps in one place. Change them once and every guide that uses them updates.
- Plan
- Free
- Reading time
- 2 min read
- Checked against Thoth for Windows on
- October 23, 2026
Plenty of guides start the same way: open the admin portal, sign in, go to Users. Rather than record and fix those steps in every guide, make them a reusable set once. Guides that use the set show its steps, and when you change the set they follow.
Make steps reusable#
- 1
Select the steps
In a guide that already has them, select the steps (Shift and click for a range).
- 2
Make reusable…
Choose ••• → Make reusable… and name the set, for example
Sign in to the admin portal. Thoth moves the steps into a set and puts them back in the guide as a linked copy. - 3
Or start from nothing
In the library, open Reusable steps in the sidebar and choose New reusable steps to record or write a set directly.
Use a set in another guide#
Use the + between steps (Insert step here) and choose Reusable steps…. Pick a set, and its steps appear with a violet bar above them that says they’re updated everywhere they’re used.
Change a set#
- Choose Edit on the violet bar to open the set in its own editor. Linked steps can’t be changed inside a guide. That’s what keeps every copy the same.
- When your change settles, every guide that uses the set updates in place.
- Unlink turns the steps into ordinary steps of this guide, which you can then edit freely and which no longer follow the set.
- Remove takes the steps out of this guide and leaves the set alone.
Refresh a set once
When the sign-in screen changes, refresh the screenshots of the set itself. Every guide that uses it gets the new pictures.
Find and replace skips linked copies
Find and replace changes the set once, in its own guide, not in each copy.